Step-by-Step Guide: Generating a PDF Report in SSRS

In today’s digital world, creating precise and accessible reports is crucial. Have you ever found yourself needing to generate a PDF report but didn’t know where to start? Look no further!

SQL Server Reporting Services (SSRS) provides a versatile tool for various reporting tasks. It includes the creation of PDF reports. This guide will take you through a step-by-step process. It ensures that you can generate PDF reports using SSRS.

We will shed light on everything you need to know about generating PDF reports with SSRS. So, let’s get started!


Before we begin, make sure you have the following prerequisites in place. A SQL Server Reporting Services installation.

Access to an SSRS report server or a local server instance. A dataset or report that contains the data you want to include in your PDF report.

Connect to SSRS Report Server

The first step in generating a PDF report is to connect to the SSRS Report Server. It can be done by opening the Reporting Services Configuration Manager and navigating to the Web Service URL tab. Here, you can find the URL for your report server and use it to connect.

Create a New Report

Once connected, you can begin creating a new report. It can be done by opening SQL Server Data Tools (SSDT) and choosing the Report Server Project template. Give your project a name and click OK.

Design your Report

Now that you have created a new report, it’s time to design it according to your needs. You can add datasets, tables, charts, and other elements to your report using the toolbox provided by SSDT.

Add Parameters (Optional)

If you want to make your PDF report more dynamic, you can add parameters. These allow users to select specific criteria or filters for their report data. This step is optional but highly recommended.

Preview and Test your Report

Before generating your PDF report, it’s important to preview and test it. It will ensure that the data and design are accurate and meet your requirements.

Publish Report to SSRS Server

Once you’re satisfied with the design and accuracy of your report, it’s time to publish it to the SSRS server. It can be done by right-clicking on the project in SSDT and selecting Deploy.

Generate PDF Report

Finally, you have reached the last step – generating your PDF report. It can be done by opening a web browser and navigating to the SSRS Report Manager URL. Here, you can find your published report and click on it to generate a PDF version.

You have successfully generated a PDF report using SSRS. Its versatile tool offers many customization options, such as adding headers and footers or including cover pages. You can play around with these features to further enhance your reports.

For further customization and integration into your applications, consider using C# to create PDF reports directly from SSRS. Utilizing a C# create PDF approach allows for programmatic control over PDF generation, offering seamless integration with your .NET applications.

Consider These Steps When Generating a PDF Report

The ability to generate a PDF report using SQL Server Reporting Services (SSRS) streamlines the report generation process. By following the detailed steps outlined in this guide, users can create, customize, and deliver comprehensive PDF reports. Whether for business analytics, academic purposes, or personal projects, the versatility and efficiency of SSRS in PDF report creation establish it as an invaluable tool in the realm of digital reporting.

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